Wavebox for Teams

Last updated on 14 May 2025

Bring all your team collaboration apps and other web resources together in one convenient place. Wavebox provides centralized control, shared app setups, and built-in communication tools—all within a single Chromium browser workspace.

Wavebox doesn't replace your favorite collaboration apps - it provides a platform for consolidating your team tools in one place making it easier to do work and onboard new people.

Your team wastes too much time switching tabs and signing in and out of accounts. Give them a secure and compliant browser that's pre-loaded with everything they need to get work done fast.

Team Features

Wavebox Teams includes all features in Wavebox Pro, plus:

Consolidated Billing
- Monthly or annual.
- In-app admin portal: My Wavebox.
- Discounts for edu, non-profits, and teams of 5+
Built-in Collaboration Tools:
- Connect (audio/video calls and screen share).
- Shared Dashboards and widgets.
User Admin & Onboarding:
- Manage via My Wavebox admin portal.
- Invite flow with starter template.
- Invite flow with locked-down profile: Wavebox Live.

Team Options

There are 2 options for Teams:

Wavebox Teams (editable)
- Fully featured, with nothing locked down.
- Onboard users with a blank Wavebox or create a Team template.
- Users can make changes and use the browser freely.
Wavebox Live for Teams (locked)
- All users see the same template upon install.
- Most features are locked down.
- Only admins can make changes and push-out live updates remotely.

Team Template V Wavebox Live.

What's the difference between using a Template and Wavebox Live?

Team Templates	Wavebox Live
Onboarding template – A starting point.	Shared browser, controlled remotely by admin.
✅ Pre-loaded template(s)	✅ Pre-loaded template(s)
✅ All features	❌ All features
✅ Fully editable by user	❌ Fully editable by user
❌ Locked-down features	✅ Locked-down features
❌ Remote updates by admin	✅ Remote updates by admin
✅ Connect Chat & Calls (optional)	✅ Connect Chat & Calls (optional)
✅ Shared dashboards (optional)	✅ Shared dashboards (optional)
✅ Team admin portal	✅ Personal admin portal
✅ Consolidated billing	✅ Admin controlled billing
✅ Fast onboarding	✅ Fast onboarding

Create your First Team: Buy Seats

Go to ⚙️ Settings (bottom left) > My Wavebox to open the admin portal.
Click on Add People > Upgrade to Teams in the sidebar menu.

Use + to enter the number of seats you need for your team.
Enter each user's name and email address (you can skip this and do it later).
Click on Buy Seats to open the Stripe Billing Portal, enter your card details, and purchase seats.

👍 Tip! Contact support for a discount code for education, non-profits, and teams of 5 or more.

Team Roles and Permissions

The creator of the team automatically becomes the team admin and the consolidated billing contact.

Your organization can have multiple admins.
Team admins can add/edit teams. They can also add/edit users, assign templates, create Wavebox Live profiles, and push out updates.
Only admins can access the organization/teams/user sections in My Wavebox.
Admins can assign other users as admins.
To remove an admin, first assign another user as admin. That user can then remove permissions from the original admin.
Click for details on changing the billing contact.

Edit Organization Details

After purchasing seats, a new Organization section will appear in the My Wavebox sidebar.

Click on Manage to edit your org name and change the avatar.
Click on People to add, remove, and assign seats.
Click Teams to create another team in your business.
Click Billing to manage your consolidated billing details.
Click Templates to see a list of Templates shared with teams in the organization.

👍 Tip: Wavebox users can only belong to one organization.

Managing People

To add users and edit their permissions, go to the Organization section of the My Wavebox sidebar, click on People.

My Wavebox > Organization Section > People > Add User

To add new users:

Click the [Add People] button.
On the Add User pop-up, fill in the details.
- Login email - use their business email. An invite will be sent to this address, and it will be their main subscription email.
- Name/Avatar - users can edit this later.
- Permissions - click to grant Admin permissions to the user.
- Install template - make sure 'No Template' is selected.
- Teams - select the team you want the user to join.
- Invite - check to send an instant email when you click 'Save'. This is optional, you can send an invite at any time.
Click on the [Save] button.

To edit individual user details and permissions:

My Wavebox > Organization Section > People > Edit/Remove User

Find the user you want to edit and click the notebook and pencil icon.
Make your changes
Click on [Save]. Changes are applied instantly.

To remove users:

Find the user you want to edit and click on trash can icon
Users are instantly removed from the team.
- Their account switches to the free plan, with restricted access.
- They no longer have access to Wavebox Teams, Live or any shared dashboards.

Create your First Team

In the Organization section, click on Teams. From the Teams page, you can create/edit/delete teams. You can create as many different teams as you like in the org e.g. Finance, Marketing, Sales. Users can belong to multiple teams.

My Wavebox > Organization Section > Teams > New Team

Click Teams in the Organization section of the My Wavebox sidebar.
Click [Create New Team] button.
In the Add Team pop-up, name the team.
Check the boxes to add users to the team.
Click Save to close.

👀 A new team section appears in the sidebar under the Organization section.

Editing Teams

Click Manage in the Team section of the My Wavebox sidebar.
- Click Edit to change the team name and avatar.
Click Rooms to create and edit Connect rooms.
Click Dashboards to see a list of any Dashboards shared with the team.

Add Users to Teams

Users can be in multiple teams! In My Wavebox, go to the Team section in the sidebar.

Click Manage.
Click on [Add user].
Choose a user from the dropdown menu.
You can add users at any time and they are instantly added to the team.

👍 Tip: If you see an [Add People] button, you have run out of seats. Click on [Add People] to purchase more seats. Or, go to Organization > People to remove a user and free up a seat and reassign it.

Create/Delete a Team

In My Wavebox, go to the Organization section in the sidebar.

To create a new team:
- Click on Teams in the sidebar
- Click on the [Create New Team] button and follow the steps.
To remove a team
- Click on Teams in the sidebar
- Find the team you want to remove
- Click on the trash can icon.

Team Next Steps:

Teams Getting Started Guide

Wavebox Live Getting Started Guide

Need help with Onboarding?

We're busy working on new tutorials and videos to make onboarding easier. In the meantime, we're here to help, so please contact support if you need assistance.