⚡️Wavebox Live: Getting Started Guide.

Last updated on 27 May 2025

Wavebox Live Profiles let you create and share a pre-configured browser setup with your team. As part of a teams subscription, Live Profiles include work apps, extensions and shared credentials—all managed centrally.

Before you start

First, follow our guide for setting up your orgnization and team:

Creating an Org and First Team

STEP 1: Create & Launch New Live Profile
STEP 2: Edit & Publish
STEP 3: Add Users & Set Permissions
STEP 4: Onboarding: Send Invites
STEP 5: Publish Updates

⚡️ STEP 1. Create & Launch a new Live Profile

Go to My Wavebox → Organization → Manage Live Profiles
Click on the [New Live Profile] button
Name it something like Sales Team, and click on [Create]
A new listing will appear on Manage Live Profiles page.
Click on the Edit icon.
Select the [Launch Profile to Edit & Publish] button.
A blank profile will open in a new window, ready for you to start editing.

💡

Note! Each profile is completely separate—no data is shared between profiles. Learn more about Profiles.

⚡️ STEP 2. Edit & Publish

Edit

Choose one of two ways to start building your Live Profile:

Use a Template: Quickly get started by applying a template created from your own Wavebox.
Build from Scratch: Manually add spaces, groups, and apps as needed.

For detailed instructions on both options, refer to this article.

Learn how to create a template for your team

Publish

At the bottom of the Live Profile window, you'll find the Publish button.

Click Publish to share the profile with users.
You can edit the profile and publish updates at any time.

Test

To preview how a user will experience the Live Profile, go to My Live Profiles in your sidebar and click [Use].

⚡️ STEP 3. Add Users & Set Permissions

On the Profile Editing page, scroll down to the Users section.
Click Add User and select users from the dropdown.
- Tip: If no users appear, purchase or allocate seats in the People section.
Use Add Team to add entire teams at once.
Set individual user permissions (applied instantly) by checking the appropriate boxes:

💡

Admin: Full access to edit the Live Profile.
Read Only: No changes to groups/apps, but users can add/remove tabs.
Connect: Access DM, chat, calls, and screen sharing.
Brainbox AI: Enable or disable access to Brainbox AI co-pilot.
Profiles: Allow or prevent creation of other profiles.

⚡️ STEP 4. Onboarding: Send Invites

📬 Inviting New Users

Go to My Wavebox → Organization → People.
Click the Edit icon next to the user you wish to invite.
Set the Template field to “(No Template)” if you’re not using a template.
Check Invite and click [Save] to immediately send the invitation email.
If applicable, share the master password with the user separately.
The invite email will contain a download link. Users must sign in with the exact email address the invitation was sent to.
On first login, Wavebox launches with their assigned Live Profile which is also visible in the Profile avatar menu, top-right.

🧑‍💻 Existing Users

When you add existing users to a Live Profile, it will automatically appear in their Profile avatar menu.
If a master password is required, communicate it separately.

⚡️ STEP 5. Publish Changes

To update and deploy changes to your Live Profile:

Go to My Wavebox → Organization → Manage Live Profiles, and click the Edit icon next to your profile.
Or, use My Wavebox → My Live Profiles, and select [Edit].
Click your Profile Avatar (top-right) and select the Live Profile from the list.
After making your changes, click Publish.
Updates are delivered instantly to users.
Use Connect or a Dashboard widget to notify your team of new updates to the Live Profile.